One schedule. Clear responsibilities.
We start with your item schedule, drawings, destination and budget. Each line should identify a room or area, item code, quantity, dimensions and finish. We separate confirmed requirements from open decisions, so a quotation does not quietly become a substitute for a specification. Our focus is selected boutique hospitality and commercial packages; we currently do not accept very large projects.
Compare the whole scope, not just the unit price.
Two factory quotations may cover different materials, hardware, packing or delivery terms. We work through those differences with you before a purchase decision. Samples, tooling, testing, inspections, freight and destination services should be identified separately where applicable. Our fee and coordination responsibilities are agreed in writing. We do not offer an unsustainably low commission simply to win the order and leave you without support.
Approve before production. Plan beyond production.
Drawings, finish references and agreed samples form the production baseline. Changes need a recorded revision, with any effect on price and timing confirmed. Inspection checkpoints and shipment readiness are scoped for the project. Customs clearance, receiving, storage and installation need named responsible parties; they are not automatically included in a factory quotation.
Coordinating manufacturers across China.
Foshan is one manufacturing location, not the boundary of your project. We gather items from manufacturers in different Chinese cities according to the furniture category, specification and production requirements. A hotel package may need separate specialists for timber casegoods, upholstered seating, metalwork and decorative fixtures. We review the supplier mix around your schedule rather than assume one factory can make everything equally well. Additional locations also mean domestic transport, collection dates and finish coordination must be planned.
Build a landed budget before choosing a supplier.
Start with the approved item quantities multiplied by their quoted unit prices. Then identify development and sample charges, coordination fees, inspection costs, export packing, inland collection, consolidation, freight and insurance. Ask your freight and customs advisers to confirm destination charges, applicable duties and taxes, and final delivery costs for the actual goods and route. Record the currency, quote validity, payment milestones and exclusions. A furniture-only price per room cannot be compared fairly with a fully delivered package. Keep a separate allowance for unresolved specifications and authorised changes.
Combine factory orders without losing control of the details.
A combined shipment depends on all suppliers being ready at the right time. Keep one register showing each item code, factory, approved revision, quantity, packing size and expected release date. Agree where goods will be collected, who checks incoming packages and how storage is charged. If one item runs late, compare holding the shipment with sending the ready goods separately before deciding. Do not assume consolidation guarantees fewer containers: packing volume, fragility and the loading plan determine the result.
Make inspection findings actionable.
Agree inspection scope before production: which items and quantities will be checked, at what stages and against which approved references. Useful records identify the item code, measured result, photographs, defect description and required correction. Appearance, dimensions, hardware operation and packing are different checks; photographs alone cannot establish every performance requirement. Assign responsibility for corrective work and any reinspection. Shipment release should be an explicit decision against agreed criteria, with unresolved exceptions recorded for the buyer.
Plan the handover and after-delivery support.
Before dispatch, agree the packing list, item labels, assembly instructions and documents required by the receiving team. Identify who unloads, checks quantities, records damage, stores goods and arranges installation. Ask which spare components and care instructions are available. For a reported issue, retain the item code, package label, photographs and a description of the problem so the responsible supplier can investigate. Warranty terms, claim procedures, response responsibilities and replacement freight need written agreement; they should not be assumed from the word “support”.
Project checklist
Useful information for a procurement enquiry
- An item-coded FF&E schedule with quantities and room types
- Drawings, reference images and required materials or finishes
- Delivery destination and the date goods are needed on site
- Target budget and who can approve samples and changes
A useful question
Do you supply every item in a hotel?
Only the scope we agree. Loose furniture, decorative fixtures and selected equipment can be reviewed. Building works, fitted joinery, kitchen systems and operating supplies must be identified separately; we will confirm what we can realistically support.